Payroll Manager JobSouthborough, MA

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ABOUT NECC:  The New England Center for Children® (NECC) is a global leader in autism education and research headquartered in Southborough, MA, and provides a comprehensive structure to help children with autism at every stage, using the principles of applied behavior analysis (ABA). NECC is committed to an inclusive culture where all students, employees, families, and partners feel welcome, safe, and valued. We believe that fostering diversity and equity makes us a strong, more successful community.

ABOUT THE POSITION: Under the direct supervision of the Assistant Director, the Payroll Manager is responsible for bi-weekly processing of payroll for all employees and student workers as well as providing general Human Resources support as needed.
Essential Duties and Responsibilities

  • Prepare and transmit via Internet all required payroll data to outside payroll service (ADP) for bi-weekly payroll.
  • Prepare monthly payroll journal entries for input and check assigned balance sheet and expense items accordingly.
  • Enter various deduction information into ADP payroll system, such as childcare expenses, donations and other authorized deductions.
  • Ensure compliance with all applicable state and federal wage and hour laws. As well as coordinates with HR department in UAE to ensure the appropriate tax treatment for US residents working abroad.
  • Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
  • Audit payroll reports and balance sheets, YTD earnings, etc.
  • Able to prepare check calculations as needed for manual checks (if/when needed).
  • Prepare and transmit information for the preparation of administrative reports from payroll data as needed.
  • Process all quarterly and year-end reporting in conjunction with ADP, including 941 reports and reconciliation and W-2’s.  Provide reports to Business Office.
  • Maintain staff accrued vacation/sick/personal time through payroll system.
  • Provides requested payroll documents as requested by outside vendor for the annual payroll and retirement audits.
  • Prepare requests from Department of Employment Security in a timely manner to meet requirements set forth.
  • Prepare payroll, personnel, income and expense analysis as requested.
  • Provides oversight and delegates tasks as needed to the Payroll Specialist
  • Monitor and/or report overuse of sick time monthly to the Assistant Director of Human Resources.
  • Provide routine training to the Benefits team regarding the payroll process.
  • Work on special projects and payments as assigned by the Director or Assistant Director of Human Resources.
  • Degree in Finance or Accounting or Certified Payroll Professional and at least 7-10 years related experience.
  • Proficiency with ADP Workforce/Time &Attendance products or similar payroll/HRIS system.
  • Experience with the taxation of employees on visas working in the U.S.
  • Experience with processing payroll for US staff working internationally.
  • Ability to analyze and resolve complex accounting issues.
  • Ability to work effectively and collaboratively with senior-level staff.
  • Possession of excellent oral and written communication skills.
  • Ability to use independent judgment on many items.
  • Ability to maintain telephone and direct contact with employees, vendors, banks and others in a confidential manner.
  • Ability to deal with confidential and sometimes controversial information, requiring judgment as to reply or referral.
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